Ending Meetings with a Bang: A Guide to Memorable Closeouts
Ever left a meeting feeling like you'd just wasted your time? Many of us have. The problem isn't the length; it's the lack of purpose. To ensure people leave feeling satisfied, focus on the meeting's conclusion, advises Mo Bunnell, author of Give To Grow.
Start Strong, Finish Stronger A well-structured meeting starts with a clear goal. Bunnell suggests saying, "Our aim is to accomplish X, Y, and Z. Does that sound good?" This ensures everyone is aligned.
The middle is about progress and recognition. Harvard researcher Teresa Amabile found that celebrating incremental achievements boosts productivity and happiness. By acknowledging tasks completed or insights gained, you set the stage for a smooth conclusion.
Human Connection Matters Nobel Prize-winning psychologist Daniel Kahneman's "peak-end rule" suggests we remember the most emotional parts of experiences. A well-timed joke or personal story can create a lasting impression.
A Two-Pronged Close A successful meeting ends with a practical and emotional close. The practical part involves recapping the next steps, often stemming from the progress made.
The emotional close is about connecting on a personal level. Recall a memorable moment, like someone sharing an exciting vacation plan. Acknowledging this reinforces the human connection and makes the meeting more enjoyable.
Read the Room The emotional close is spontaneous. Listen and observe for opportunities to connect. A heartfelt comment can leave a lasting impression.
Conclusion A well-executed meeting, with a strong start, productive middle, and memorable close, can make a significant difference. By focusing on both practical outcomes and human connection, you can ensure that participants leave feeling satisfied and engaged.